WWPSA primarily serves West Windsor and Plainsboro, New Jersey, but also claims program participants in nearby Princeton, Cranbury, East Windsor, Lawrenceville, Hamilton, Robbinsville and over 60 other towns in New Jersey, New York and Pennsylvania.
The mission of the West Windsor Plainsboro Soccer Association is to provide youth and adults the opportunity to play instructional and competitive soccer at the highest level commensurate with their ability, potential and interest.
Table of Contents Chairman's Report by Mike Donnelly ___ 2
Finance Director’s Report by David Westbrook3
Facilities Director’s Report by Bill Gardner10
Recreational Soccer Director’s Report by Brent Nielsen____13
Travel Soccer Director’s Report by Bill Gardner14
Adult Soccer Director’s Report by Mike Donnelly16
Sunburst Tournament Director's Report by Julia Larkin17
Chairman's Report by Mike Donnelly
2015 was a little bit of a growth year in terms of having a new President and a new Director of Youth Recreational Soccer. We are looking for ways to better leverage our internal resources within the club. One small change we made is that our DOC now attends board meeting and provides both news from the industry and professional observations that are often based upon a wider array of data than the anecdotal experience of many of us on the board.
Despite some significant investments into equipment and field maintenance, WWPSA is in solid financial shape at least in part to due to aggressive debt elimination of major capital projects at Duck Pond Park.
2016 will bring us a new Youth Recreational Director again but that person will have the support of the past 2 Directors who are expected to serve on the board in 2016 as well as second volunteer willing to support that role at the board level. 2016 will bring significant rule changes as US Soccer is moving us all to a calendar year system for travel soccer and has announced imminent changes for small sided soccer both extending the ages and identifying new fields sizes.
We will continue to look for new volunteers to assist with our various programs and on the board. Notably, we still continue to look for someone to help with the Facilities role. If you are interested in serving and are not sure how to go about it, please contact me at
WWPSA President and Chairman
Finance Director’s Report by David Westbrook
WWPSA is in a sound financial position and as of November 30, 2015 has no debt other than accounts payable of $3,889.58 and volunteer bonds of $82,555.00. WWPSA has total assets of $825,195.89 which includes $333,931.60 of field and facility related assets, $380,378.35 in bank accounts and $97,640.94 in investments.
For the year to date WWPSA has received $814,758.23 in registration fees and other income related items and had expenses of $728,597.56 resulting in a net surplus of $86,160.67. Minimal income is expected during the remainder of the calendar year however there are some large expenditures related to the fall season for which we are still waiting on final invoices.
The WWPSA Balance sheet as of November 30, 2015 and December 31, 2015 is present on the following pages as well as the Income Statements for the 11 months ended November 30, 2015 and for the year end December 31, 2014.
As of Nov 30, 2015
As of Dec 31, 2014 (PP)
1010 Operating (1969)
1020 Debit Card Acct (1956)
1040 Savings (7834)
Total Bank Accounts
Other current assets
1210 Undeposited Funds
1300 Investments - Edward Jones
1301 Investments - Cash
1302 Investments - Holdings
Total 1300 Investments - Edward Jones
1400 Inventory - Uniforms
Total Other current assets
Total Current Assets
1610 Shed/Storage Containers
1611 Cost Shed/Storage Containers
1612 Depreciation Shed/Storage C
Total 1610 Shed/Storage Containers
1620 Lights and Light Towers
1621 Cost Lights and Light Towers
1622 Depreciation Lights and Light T
Total 1620 Lights and Light Towers
1631 Cost Irrigation
1632 Depreciation Irrigation
Total 1630 Irrigation
1640 Trailers, Mowers, etc.
1641 Cost Trailers, Mowers, etc.
1642 Depreciation Trailers, Mowers, e
Total 1640 Trailers, Mowers, etc.
1690 Fields Grading & Construction
Total 1600 Fixed Assets
Total Fixed Assets
LIABILITIES AND EQUITY
2000 Accounts Payable
Total Accounts Payable
Other Current Liabilities
2200 Volunteer Bond Payable
Total Other Current Liabilities
Total Current Liabilities
3001 Opening Bal Equity
3900 Retained Earnings
TOTAL LIABILITIES AND EQUITY
Statement of Operations
Jan - Nov, 2015
Jan - Dec 2014
4100 Youth Recreation
4111 Fall Rec
4112 Fall PreK
4113 Spring Rec
4114 Spring PreK
4120 Uniform Sales
4130 Rec - Other
Total 4100 Youth Recreation
4200 Travel Soccer
4210 Registration Fees - Full Year Teams
4211 Registration Fees - Spring Only Teams
4212 Travel Development Academy
4214 Mercer FC Fee Paid to WWPSA
4215 Mercer FC Fees collected by Mercer FC
4220 Summer 3 v. 3 Tourney
4223 Skills Night
4224 Indoor Training
4225 Summer Select
4226 Training Fees
4228 External Tourney Fees from Teams
4229 Practice Jerseys (from Teams)
4230 TDA Uniforms
4291 Registration Fees
4296 SB Discounts
Total 4290 Sunburst
Total 4200 Travel Soccer
4300 Adult Soccer
4311 Fall Rec
4312 Fall O30 Competitive
4321 Spring Rec
4350 Summer 5v5
4370 Adult Training
Total 4300 Adult Soccer
4580 Red Bulls Tickets Sold
4591 Soccer Tennis Passes
4593 Futsall Passes
Total 4500 Development
4710 Field Rental
4712 Facilities Fees - MCAMSL
Total 4710 Field Rental
Total 4700 Facilities
4810 Merchandise Sales
4850 Forfeited Volunteer Bonds
4881 Interest Savings Account
4882 Interest Edward Jones
4886 Unrealized Gain (Loss)
4899 Unexplained differences
Total 4800 Miscellaneous
Total 4000 Revenues
5000 General and Administrative
5010 Office and Supplies
5015 Fund Raising/Sponsor Costs
5040 Bank Fees and Interest
5041 Merchant Fees
5070 Scholarship Awards
5080 Merchandise Expense
Total 5000 General and Administrative
Total 5510 Courses
5580 Red Bulls Ticket Cost
5591 Soccer Tennis Gym Space
5593 Futsall Gym Space
Total 5500 Development
6000 Fields & Facilities
6010 Field Fertilization
6011 Field Fertilization - Step 1
6012 Field Fertilization - Step 2
6014 Field Fertilization - Step 4
6015 Field Fertilization - Step 5
6018 Crabgrass Control
Total 6010 Field Fertilization
6025 Equipment Rental
6027 Futsal Equipment
Total 6020 Equipment
6031 Electricity for Field Lights
6032 Lighting Repairs
Total 6030 Lighting
6052 Irrigation Maintenance
6053 Irrigation Repairs
6054 Irrigation - Fall Shut Down
Total 6050 Irrigation
6100 Capital Projects
6110 Conover Park
6120 Duck Pond Park
6121 Duck Pond FS 3 Grading
6122 Duck Pond FS 3 Aeration
6123 Duck Pond FS 3 Seed
6124 Duck Pond FS 3 Soil
6127 Duck Pond FS 3 Labor
6128 Duck Pond FS 3 Gas
Total 6120 Duck Pond Park
6130 Zaitz Park
Total 6100 Capital Projects
6900 Depreciation & amortization exp
Total 6000 Fields & Facilities
7100 Fall Rec
7130 Big Brother/Big Sister
Total 7180 GoalFest
Total 7100 Fall Rec
7200 Spring Rec
7240 Big Brother/Big Sister
Total 7200 Spring Rec
7310 Training Fall PreK
7410 Training Spring PreK
7900 Rec - Other
Total 7000 Recreation
8100 Travel Regular
8105 League Registrations
8107 Director of Coaching - Travel
8109 External Tournament Fees
8110 Skills/T&P Training
8125 3v3 Expenses
8140 Team Fees Collected and Paid to Team
8141 Fees collected by Mercer FC
8160 Facility Rental
8170 Coaches Equipment
8175 Travel patches
8185 Practice Jerseys
Total 8100 Travel Regular
8200 Travel Development Academy
8210 TDA Training
8211 Director of Coaching - TDA
Total 8200 Travel Development Academy
Total 8000 Travel
8300 Sunburst Tournament
8309 Gotsoccer.com Fee
8320 SB Referees
8321 Ref Assignor
8330 Medical Trainers
8331 EMS and Police
8340 Field Prep & Maintenance
8341 Field Lining
8345 Trash Removal/Breakdown
8353 Coaches Gifts
8356 Tournament Supplies
8381 Tents and Rentals
8382 SB Portajohns
8384 Site Fees
8385 Golf Carts
8387 Sponsor Expenses
8390 Sunburst - Other
Total 8300 Sunburst Tournament
9000 Adult League
9050 Adult Insurance
9300 Adult Rec Fall & Spring
Total 9300 Adult Rec Fall & Spring
9400 Summer 5v5
Total 9400 Summer 5v5
9500 Adult Training
9505 Adult Fitness Training
Total 9500 Adult Training
Total 9000 Adult League
Net Operating Income
Facilities Director’s Report by Bill Gardner
WWPSA Facilities is responsible for all playing surfaces, irrigation and lighting utilized in servicing the needs of Adult, Recreation and Travel players. Well-lit practice facilities and high quality game fields are important concerns for all of our members. Our continued objective is to maintain and improve every WWPSA soccer field and make best use of fields through scheduling and rotation.
With the cooperation of West Windsor & Plainsboro Townships who cut and stripe our fields, we continued the tradition of providing some of the best fields in the region. At present we have the following field inventory (29 fields):
Plainsboro Community Park
Schalks Meadow Park
WW Community Park
In addition, we make use of both High School turf fields and use of two Middle School fields (fall only). In the winter, we utilize various WW-P schools for Indoor practices and special training and events.
Maintaining fields is a significant challenge, especially when maximum use is during the primary growing seasons. To reduce overuse, we continued to limit use to 15 hours per week, increased trainer education in field use, and improved rotation of weekend game play. As a result of this, our fields at the end of our busy fall season were in reasonably good shape. Due to field improvements over the past few years, we were able to keep nearly all fields fully open throughout the Fall.
Our irrigation continues to be successfully managed in partnership with Hidden Sprinklers, which in additional to regular maintenance (opening, repairing broken heads, closing) also repaired significant damage at Conover resulting from a lightning strike (entire electronic controls). There continues to be a significant number of head replacements annually. See final recommendations to address this in 2015.
Musco Lighting manages our lighting in partnership with and several local contractors (FCM). We had no major issues, but did apply a few improvement (see projects). We did not need to complete any bulb replacements in 2015, but may need to schedule this work with FCM for spring 2016.
This Fall, Steele Landscaping took over our annual fertilization contract due to problems with turf quality over the past two years with US Athletic Fields. The new vendor completed a field assessment and soil testing at Duck Pond, Conover, Zaitz, and WW Community Park. Based on this feedback, we made a few minor adjustments to our fertilization program. We continued the 4 primary fertilization treatments, increasing the quality of the product to address weed infestations that have occurred over the past two years (crabgrass, kyllinga, sedge). A lime treatment (Magi-Cal) was applied to Conover to address the soil test recommendation. This year, we did not apply any Grub Control (Conover) nor Sedge Control (WWCP).
In order to significantly improve our turf, we need to address severe compaction and increase the topsoil depth to 8 inches. We continued our multi-year plan (this is year 2 of 5 years) to improve the field drainage (compaction) issues across many of our fields, particularly Duck Pond Park. We retained the same vendors this year including deep core aeration ( Jersey Turf ), top dressing with a 80% sand/organic mix ( Synatek – materials, Georgia Golf Construction - topdressing), and seeding with a Rye / Bluegrass mix (internal labor). In the spring, we top-dressed a 100% sand mix at Duck Pond and Zaitz. This past fall, we aerated all 12 fields across our 4 West Windsor parks and top-dressed at Duck Pond Park and West Windsor Community Park. This is a significant investment, but we believe this will allow our fields to be utilized more without damage and closures due to wet conditions.
I continue to recommend commencing a project to install web-enabled irrigation controls and cameras to allow better oversight over all our West Windsor facilities. Each facility currently requires a 2 hour sweep to check fields and modify controls. This project was not completed in 2015.
In 2015, we purchased a 4x4 tractor (Gator HPX), 7 gang reel mower from (Pro Mow Gold) and a enclosed trailer (Haulmark 8.5’x16’) to house these items. We utilized the tractor for our fall seeding and fertilization as well as for fall grass cutting. Both Zaitz and WW Community Park were cut at approximately 1-1.5”, resulting in superior ball movement and playability. Consideration for purchasing additional reel mowers will be considered in 2016 (avoiding constant movement between fields). The township was appreciative for the assistance during the growing season and agreed this would not jeopardize future agreements to cut our surfaces.
In 2015, signage for goal frames was ordered but was only installed for Sunburst. We need to do better to install these signs at the beginning of the 2016 spring season. Parking lot lighting has been raised by parents as a particular concern and should be analyzed in 2016.
Reminders for everyone:
Everyone (coach, referee, player and parent) must enforce and obey the simple rule that all frames must be anchored whenever players are present. Please look for hazards before play begins. Please report any unsafe condition to
Please remember to drive safely and obey all road signs when dropping off or picking up players. Traffic rules apply, even if you are late.
WE REQUIRE at least two (2) adults to be present at all WWPSA functions where youth players are present. Please communicate this requirement to your team’s parents to make sure at least one parent is always there with a coach. The adults present should know and enforce the safety requirements for the facility. Contact
if you have safety questions or concerns.
RECOMMENDATIONS for 2016:
I would recommend we continue contracting a part-time facilities site manager. This role is responsible for coordinating field activities during the day, alleviating the need for our Board level volunteers to take time off from work to assess site conditions (irrigation, lighting, turf quality), as well as meet with vendors and township personnel as required. This required 1-2 hours per day during the playing season (35 weeks). This would be slightly offset by irrigation and other vendor fees no longer required.
I also recommend a focused effort by the Board and Facilities groups, toward the establishment of either an indoor facility or 1-2 synthetic turf fields at one of our existing sites (likely DPP). I believe the value of both an indoor facility as well as year-round surface for all weather conditions would best service the needs of Travel and Recreational Soccer, particularly winter training, summer 5v5 league play and the significant need for Fall practices.
We always welcome volunteers that are interested in improving our facilities. This year, special thanks go out to Bill Macco for his role as Director of Facilities for the first half of 2015. Also, thanks to Erik Franzo and Nick Harrison who provided the part-time site management, our Field Scheduling Committee (Paul St. Amour, Julia Larkin, Joerg Claus, and Brent Nielsen) and all the WWPSA Volunteers that spread the soil and seed that make our fields the best.
Recreational Soccer Director’s Report by Brent Nielsen
I would like to thank all of the coaches, volunteers, big brothers and sisters, and referees who helped contribute to the success of the Recreational Soccer Program during 2015. Without the countless hours you put in preparing, coaching, and helping, our children would not have the wonderful soccer experience they did this past year.
This year we had 438 players participate in our Spring season, 883 players participate in our Fall season and 119 players participate in Goal Fest. During the Fall we were fortunate to have only one rain out with the balance of the weather being unusually mild, but perfect for soccer.
In the both the Spring and Fall seasons we continued our relationship with our training partner for both our PreK and Group Training sessions. Feedback received indicates that this is a partnership we will continue to foster and develop.
As we look forward to 2016 we are in need of volunteers to take on leadership positions to help run, offer and improve the recreational soccer program. The hope is that you will consider volunteering for a leadership role. It is a very rewarding experience!
Travel Soccer Director’s Report by Bill Gardner
WWPSA Travel continues its mission to service the needs of the more committed and skilled soccer player by providing an advanced level of instruction, thereby preparing him or her to be a proud representative of our Club at local, state and regional competitions. The Travel program caters to the needs of players from Pre-travel (TDA), to Travel (U-8 through U-18) and as well as our college-bound and collegiate players (U-15 to U-23).
We continue with our focus on our Player Development Model (PDM), under the guidance of our Director of Coaching (DOC), Nick Harrison. The PDM focuses on the development needs of the player above that of the team, stressing the importance of technical and tactical development, plus education, fitness/nutrition, evaluations, and of course, the appropriate competition. In addition, the PDM establishes a standard curriculum and club-wide possession style which has resulted in a more consistency and quality in our soccer execution on the field across all teams under the PDM model. Plus, in delivering a better Travel program offering, we are retaining our best players and attracting departed players as well as players from the surrounding community.
In 2015, we experienced our third year of growth in Travel participation. We have added 3 new teams to the club in the U-8 to U12 age groups, bringing the total to 26 Club teams plus 8 Mercer FC teams (~500 players). We also have approximately 125 players in our pre-Travel (TDA) program and 60+ players participating in Skills Night, our optional third night of training focused on individual technical development and open soccer. We also expanded our Summer Select program from 7 teams to 11 teams (135+ players). Overall, we believe this expansion and success continues to be reflective of the program offerings of WWPSA and the professional training/coaching staff within our PDM model.
Our teams participate in 2 primary leagues: Mid-NJ Youth Soccer Association (MNJYSA) and the more competitive Eastern Development Program (EDP). A few teams also compete in Jersey Area Girls Soccer (JAGS), and Mid-Atlantic Premier Soccer (MAPS). We participate in local and out-of-state tournaments ranging from Florida to Massachusetts, often bringing positive recognition to our Club. Our teams continue to perform well in league play, many advancing in flights each year. We continue to have 50% of our teams participating in EDP, MAPS, JAGS, or the top 2 flights of MNJYSA. The success of our overall program is best seen on the fields themselves. Our club philosophy is to play possession based soccer with an aggressive attacking style and many of our teams are recognized by how well they play, regardless of score. At the very top end, one of our Mercer FC teams advanced to 29th in the country and three more are currently ranked in the top 150 teams in the country.
We continued to expand the program, offering additional specialized training equipment and opportunities this year. We continue to provide goalkeeper training 4 days a week (2 for girls, 2 for boys), for those players either interested in learning the position, or seeking to refine their more advanced techniques. We added a Physiological testing program to measure soccer specific physical attributes of our players (baseline). We will repeat this testing regularly to measure and note progress. We offered winter Yoga and Strength & Conditioning training in addition to our regular indoor training. The goal of all these programs is to align us with the club standard as defined by the National Soccer Coaches Association of America (NSCAA). It is our hope to continue to be the leader in innovative programs and team offerings in the greater Mercer / Middlesex county area.
Travel soccer is continually changing and we need to continue to be nimble in assessing opportunities. New leagues are always forming and tournaments fall in and out of favor each year. Understanding how to manage the development potential of our players in an ever changing environment is a challenge we face every season. Our programs are specifically geared for this, but we must constantly evolve to remain the premier program in this area. One of the significant changes announced by US Soccer for the 2016-2017 season was to migrate to birth-year (currently, age groups are divided based on Aug 1st cutoff). We have spent considerable time assessing and planning for this change. While we anticipate there will be some player movement in the years ahead, the change-over will be coordinated and purposeful in our execution of this concept.
I would like to recognize and thank the members of the Travel Executive Committee (TEC), DOC Nick Harrison, Team Managers and Professional Trainers for their outstanding efforts and guidance in continuing to deliver the Player Development Model. I also want to thank Julia Larkin and the entire Sunburst Team for organizing and running their 2nd highly successful Sunburst Tournament last June. Once again, the tournament was a great success and remained a great year-end event for the 240+ participating teams. Lastly, I’d like to recognize the support of the WW-P Townships and WW-P Board of Education, who continues to allow the use of the our wonderful facilities for year-round games and team practices, as well as providing gym facilities for indoor practices during the winter and turf time.
Adult Soccer Director’s Report by Mike Donnelly
Adult programs continue to thrive at WWPSA increasingly with the supervision and planning of both Chris Cuevas and Chris Wieck. Chris Wieck has been nominated for the 2016 WWPSA board and has indicated a willingness to take over the Adult Director position.
Adult Futsal pioneered by Liviu Chiriac and co-managed with Fernando Faria sold out in the winter of 2015 with over 50 registered players playing pickup style futsal in the WWP HS North main gym Monday evenings. We also ran a fitness training program in the adjacent gym at the same with a personal trainer for over 10 members who then dovetailed in with futsal at the end of their 60 minute workout.
Adult Recreational Soccer had registrations of over 130 players in Spring and about the same in the Fall. The summer 5v5 program was again very successful with 139 registration.
Thank you very much to Chris Cuevas and Chris Wieck who have done almost all of the program management. Thanks to Bill Gardner who helped us sort out fields and facilities issues. Thank you to Liviu and Fernando for creating and running the Adult Futsal program. Thank you also to the WWPSA board whose support has made this volunteer position enjoyable.
Sunburst Tournament Director’s Report by Julia Larkin
The 21st Annual Sunburst Tournament was held the weekend of May 30-May 31, 2015. Despite forecasts of lightning storms, we experienced beautiful weather throughout the weekend. Overall, the tournament was a success for WWPSA.
The 2015 Sunburst Committee was comprised of Sangita Datta, Dot Ellwood, Eileen Huang, Lynn Jahn, Julia Larkin, Catherine Ponticiello, and Emily Urban. The roles we delineated and fulfilled included Director of Tournament, Sponsorships, Finance, Scheduling, Vendors, Logistics/Facilities, Website, Volunteers, and Registration.
Further descriptions of each of these roles, and the myriad tasks associated with each role, are available in the Sunburst Tournament Manual. The manual also includes lists of all contacts and vendors needed for the administration of the Tournament.
242 teams played in the 2015 Sunburst Tournament. Due to record small-sided registration, we converted two full-sided fields into four small-sided fields at Duck Pond Park. Registration was far higher than the 5-year average, but a bit lower than in 2014. We believe this dip was due to the newly extended mid-NJ season. The mid-NJ season ended prior to Sunburst in previous years; however, league games are now scheduled during our “traditional” Sunburst weekend.
A few changes were made to the tournament this year. A sample of these are as follows:
increased penalty for violating 6 goal differential
use of “field balls” rather than “coaches’ balls”
online t-shirt sales
We once again called upon the Red Bulls, inviting their Street Team to visit us on Saturday. We located them at Zaitz Park rather than Mercer County Park this year, which proved to be a popular choice.
Financially, the tournament was also a success, bringing in approximately $47,000. This follows a
profit of $45,000 in 2014, $36,000 in 2013, and $22,000 in 2012.
One challenge we faced this year included an untold number of scheduling requests, stemming primarily from established league games, as well as from coaching conflicts. These requests have skyrocketed over the years, and are becoming increasingly difficult to accommodate in full. Another challenge included the cancellation of the U14B Red final, due to the alleged use of a racial slur. Ultimately, that contest was declared “no winner out” to the satisfaction of both teams.
Final reports were submitted to NJYS in a timely manner, and we were congratulated on a job well done.
For 2016, the committee notes that some paid assistance may be advised for the administration of the tournament. At its current size, the needs of the tournament are beginning to outpace the efforts of even the most dedicated volunteers.
I would like to give special thanks to the Sunburst Committee, as well as Bill Gardner, David Westbrook, and Nick Harrison for their many hours of tournament toil and dedication. Also deserving of special mention, and much gratitude, are Ted Jahn, Earl Deamond, and Michael Schaefer, for their continued support and assistance. I’d also like to Kevin Ellwood, Sal Sabatino, Mike Donnelly, Brent Nielsen, Brian Foley, Bill Macco, and Liviu Chiriac for their hands-on support during Sunburst weekend. Sunburst was a success due to the combined efforts of all individuals listed above, and many, many more.
While the committee of the past two years has greatly enjoyed administering the tournament, we’ll now be stepping aside to make way for a new generation of tournament planners. We thank WWPSA for the opportunity to serve the community for the past two years.